• A well-written report “tells a story”. A report must answer the following questions: who, what, when, where, why, how and how much.
• Facts is stated accurately
• Explain the regulations and apply it to the facts.
• Report must stand alone
• List the interviews and documentation you reviewed in the report.
• Provide responsible authority the information they need to get a fair decision.
• A report must be complete
• Address all allegations and emerging allegations during the investigation.
• Explain how you addressed these allegations.
• Discuss all evidence
• Thoroughly discuss and analyze the rule and regulations pertaining to the investigations.
• A report must be clear and logical. A person that has no knowledge of the case must be able to understand how you reached your conclusion.
• Use direct and clear language.
• Present all information in a logical manner (from facts to conclusion)
• You must convince the reader that you r conclusion are supported by the facts you gathered.
• Make a clear distinction between facts, assumptions, conclusions and
opinions.
• Avoid emotional, judgmental or value-laden words.
• Use a simple, direct approach.
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